---
title: "Best WhatsApp Reminder Messages for Business: Examples and Templates"
language: en
page: blog/whatsapp-reminder-messages-business-examples
url: "https://spoki.com/en/blog/whatsapp-reminder-messages-business-examples"
generatedAt: "2026-03-19T04:01:39.414Z"
category: blog
author: Spoki
publishedAt: "2026-02-12T14:33:28"
version: 1.0.0
---

# Best WhatsApp Reminder Messages for Business: Examples and Templates

**Author:** Spoki | **Published:** 2/12/2026

*Reduce no-shows and missed deadlines with WhatsApp reminders. Examples for appointments, orders, and payments. Compliant with the WhatsApp Business API.*

---

**Reminders** on **WhatsApp** get read: open rates are high and the channel is familiar. For **business**, that means fewer **no-shows** at appointments, fewer forgotten **orders** or **payments**, and better follow-through when you send a short, clear reminder at the right time. With the **WhatsApp Business API** you can send **approved templates** when the 24-hour session has ended, so reminders stay compliant.

This guide gives you **examples and templates** for **WhatsApp reminder messages** (appointments, orders, payments) and how to automate them without spamming. Links to [registration](https://spoki.com/en/landing-registration), [pricing](https://spoki.com/en/pricing), [support](https://spoki.com/en/customer-support), and the [ROI calculator](https://spoki.com/en/roi-calculator).

## Why Use WhatsApp for Reminders

Customers already use **WhatsApp** daily. A **reminder** there feels personal and is more likely to be read than an email or SMS. For **appointments**, a reminder 24 hours before (or 1 hour before) cuts **no-shows**. For **orders**, a shipping or delivery reminder sets expectations. For **payments**, a polite due-date reminder can improve collection. Use **approved templates** when you&#8217;re outside the 24-hour session window. With **Spoki** you manage [registration](https://spoki.com/en/landing-registration), [book](https://spoki.com/en/book), and [pricing](https://spoki.com/en/pricing) and automate reminders. See [Spoki features](https://spoki.com/en/features).

## Appointment Reminders

Example idea: &#8220;Hi {{1}}, this is a reminder of your appointment on {{2}} at {{3}}. Reply CONFIRM to confirm or RESCHEDULE to change.&#8221; Keep it short; include date, time, and one clear action. Send 24 hours before (or 1 hour before for same-day). With **Spoki** you can trigger these from your [WhatsApp Business API](https://spoki.com/en/solutions) flow and link to [support](https://spoki.com/en/customer-support) if the customer replies. Use the [ROI calculator](https://spoki.com/en/roi-calculator) to estimate the impact of fewer no-shows.

## Order and Delivery Reminders

Example: &#8220;Your order {{1}} has shipped. Track it here: {{2}}. Expected delivery: {{3}}.&#8221; Or: &#8220;Your order will be delivered tomorrow between 10:00 and 14:00. Reply if you need to reschedule.&#8221; These set expectations and reduce &#8220;Where is my order?&#8221; calls. Use **templates** for the first message; within the session you can send follow-up messages. With **Spoki** you keep [registration](https://spoki.com/en/landing-registration) and [pricing](https://spoki.com/en/pricing) in sync.

## Payment Reminders

Example: &#8220;Friendly reminder: invoice {{1}} for {{2}} is due on {{3}}. Pay here: {{4}}. Questions? Reply to this message.&#8221; Be clear and polite; include amount, due date, and a link. Avoid sending too many reminders; one or two is usually enough. **Spoki** helps you manage consent and [support](https://spoki.com/en/customer-support) so reminders stay compliant.

## Best Practices and Compliance

Respect **opt-in**: only send reminders to contacts who have agreed. Use **approved templates** when outside the 24-hour window. Include your **business name** and an **opt-out** option. Don&#8217;t over-message: one reminder per event is often enough. With **Spoki** you manage [registration](https://spoki.com/en/landing-registration) and consent at scale.

## Timing and Frequency

Send **appointment reminders** 24 hours before and optionally 1 hour before for same-day bookings. For **orders**, send a shipping confirmation when the order leaves and a delivery reminder the day before. For **payments**, send a first reminder a few days before the due date and a follow-up on the day itself if needed. Avoid more than two payment reminders per invoice. With **Spoki** you can schedule these from your [WhatsApp Business API](https://spoki.com/en/solutions) flow and keep [support](https://spoki.com/en/customer-support) and [registration](https://spoki.com/en/landing-registration) in sync. Use the [ROI calculator](https://spoki.com/en/roi-calculator) to estimate the impact of fewer no-shows and faster payments.

## Template Variables and Personalisation

Use **template variables** (e.g. {{1}} for name, {{2}} for date) so each **reminder** feels personal. Keep the copy short and scannable; put the key info (date, time, amount, link) in the first two lines. Test templates on a small group before rolling out. **Spoki** helps you manage [registration](https://spoki.com/en/landing-registration), [book](https://spoki.com/en/book), and [pricing](https://spoki.com/en/pricing) and automate reminders at scale. For [support](https://spoki.com/en/customer-support), see the links provided.

## Conclusion

**WhatsApp reminder messages** reduce no-shows, set expectations for orders and delivery, and improve payment collection when they are timely, clear, and compliant. Use **approved templates** when outside the 24-hour session and automate with a platform like **Spoki** so you stay within WhatsApp rules.

## Getting the Most from Your Setup

A single dashboard for your **WhatsApp Business API** connection, **templates**, and **opt-in** makes it easier to stay compliant and scale. You can schedule messages, sync conversations with your CRM, and run campaigns that respect consent. To get started, visit the [registration](https://spoki.com/en/landing-registration) page and explore [pricing](https://spoki.com/en/pricing) and the [ROI calculator](https://spoki.com/en/roi-calculator) to plan your automation. [Support](https://spoki.com/en/customer-support) is available for integration and best practices. Whether you are setting up reminders, CRM integration, or marketing automation, a platform like **Spoki** helps you keep [registration](https://spoki.com/en/landing-registration), [book](https://spoki.com/en/book), and [pricing](https://spoki.com/en/pricing) in one place and stay within WhatsApp policy. Many teams start with one use case (e.g. appointment reminders or support) and then add more flows as they see results. Use the [ROI calculator](https://spoki.com/en/roi-calculator) to estimate the impact of automation on response times and revenue. For [pricing](https://spoki.com/en/pricing) and scaling options, check the links provided. With the right setup, your **WhatsApp** channel becomes a central part of customer communication and sales.

## Getting the Most from Your Setup

A single dashboard for your **WhatsApp Business API** connection, **templates**, and **opt-in** makes it easier to stay compliant and scale. You can schedule messages, sync conversations with your CRM, and run campaigns that respect consent. To get started, visit the [registration](https://spoki.com/en/landing-registration) page and explore [pricing](https://spoki.com/en/pricing) and the [ROI calculator](https://spoki.com/en/roi-calculator) to plan your automation. [Support](https://spoki.com/en/customer-support) is available for integration and best practices. Whether you are setting up reminders, CRM integration, or marketing automation, a platform like **Spoki** helps you keep [registration](https://spoki.com/en/landing-registration), [book](https://spoki.com/en/book), and [pricing](https://spoki.com/en/pricing) in one place and stay within WhatsApp policy. Many teams start with one use case (e.g. appointment reminders or support) and then add more flows as they see results. Use the [ROI calculator](https://spoki.com/en/roi-calculator) to estimate the impact of automation on response times and revenue. For [pricing](https://spoki.com/en/pricing) and scaling options, check the links provided. With the right setup, your **WhatsApp** channel becomes a central part of customer communication and sales.

## Getting the Most from Your Setup

A single dashboard for your **WhatsApp Business API** connection, **templates**, and **opt-in** makes it easier to stay compliant and scale. You can schedule messages, sync conversations with your CRM, and run campaigns that respect consent. To get started, visit the [registration](https://spoki.com/en/landing-registration) page and explore [pricing](https://spoki.com/en/pricing) and the [ROI calculator](https://spoki.com/en/roi-calculator) to plan your automation. [Support](https://spoki.com/en/customer-support) is available for integration and best practices. Whether you are setting up reminders, CRM integration, or marketing automation, a platform like **Spoki** helps you keep [registration](https://spoki.com/en/landing-registration), [book](https://spoki.com/en/book), and [pricing](https://spoki.com/en/pricing) in one place and stay within WhatsApp policy. Many teams start with one use case (e.g. appointment reminders or support) and then add more flows as they see results. Use the [ROI calculator](https://spoki.com/en/roi-calculator) to estimate the impact of automation on response times and revenue. For [pricing](https://spoki.com/en/pricing) and scaling options, check the links provided. With the right setup, your **WhatsApp** channel becomes a central part of customer communication and sales.

Ready to automate **WhatsApp reminders**? Explore [Spoki](https://spoki.com/en/solutions) and [registration](https://spoki.com/en/landing-registration). Check [pricing](https://spoki.com/en/pricing) and the [ROI calculator](https://spoki.com/en/roi-calculator).
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